Different Applications Of Barcodes In Office

A barcode is an optical machine-readable illustration of data that contains certain data on specific products.

Few applications of barcodes in office:

• Customer Files: Barcodes provide an outstanding way to keep track of important files and documents. By installing small barcode readers next to the file cabinets and whenever the document is removed from the filing area, the barcode on the file folder or on the first page of the document can be scanned.
• Sales Response Literature: This helps in reading all the information quickly and effectively when the feedback is returned from the customer.
• Capital Equipment: Company’s valuable assets can be tracked easily using barcodes. Whenever someone needs to take a piece of equipment to home, security or receptionist personnel just need to scan the barcode and collect all the necessary information.
• Visitor Name Badges: Using barcodes on visitor name badges prepares a record of visitors who are in and out of sensitive locations and helps in keeping entire office more secure.
• Frequently Typed Information: Barcodes can be substituted in the place where the information need to be frequently typed like company’s name, address, or product descriptions near the desk and can be scanned it into computer instead of typing it.
• Inventory: Inventory levels can be correctly known using barcodes and also location of the item in product chain can be known by using barcodes on all inventory items.
• Sensitive Computer Files: Files in the system can be protected from curious hackers by providing files complicated names, which are linked to a barcode. This is also a good method for computer passwords.

It is very simple to develop and use barcodes, and most of the products for barcoding are fully compatible with already owned software like Microsoft Office.